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Contract Agent (M/F) Human Resources Assistant

ECHA - European Chemicals Agency - 04 November 2009

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Job Description

 
 
GENERAL DESCRIPTION OF THE TASKS AND ROLE OF ECHA
 
The REACH Regulation1, which entered into force on 1 June 2007, establishes a new regulatory
framework for chemical substances in the European Union. The European Chemicals Agency
(ECHA), located in Helsinki, Finland, is at the centre of REACH, which stands for the Registration,
Evaluation, Authorisation and restriction of Chemicals.
 
REACH aims to improve the protection of human health and the environment while maintaining the
competitiveness and enhancing the innovative capability of the EU chemicals industry. REACH
gives greater responsibility to industry for managing the risks relating to chemicals and for providing
safety information on them. This information must be passed down the supply chain from
manufacturers or importers to users.
 
ECHA is responsible for managing, and in some cases carrying out, the technical, scientific and
administrative aspects of REACH, and ensuring consistency at Community level in its application. It
provides the Member States and the EU institutions with the best possible scientific and technical
advice on issues relating to the chemicals under its remit. You will find more information on ECHA
and REACH on the ECHA website at: www.echa.europa.eu.
 
1. JOB DESCRIPTION
The staff concerned will work in the Human Resources Unit on different tasks relating to the
implementation of HR management processes and procedures. The Human Resources Assistants
will carry out tasks relating to one of the roles described below:
 
HR Assistant - Recruitment
· Coordinating the drafting and publication of vacancy notices; informing prospective
applicants about terms and conditions;
· Processing applications; planning and organising selections and providing secretarial
support for selection committees;
· Drafting minutes, reports and other documents relating to selections;
· Managing reserve lists;
· Liaising with recruiting service and prospective employees;
· Handling grading on recruitment; issuing employment offers and contracts.
 
HR Assistant – Individual Rights
· Providing information and advice to Agency staff on individual rights and conditions of
employment; answering queries and dealing with complaints from staff;
· Handling entry into service formalities and in cooperation with PMO, determining eligibility to
entitlements;
· Updating information in HR information system;
· Overseeing time-keeping and absence management;
· Planning, organising and delivering information and training sessions for newcomers;
· Managing confidential personal data and files: issuing certificates to staff on request.
 
HR Assistant – Development
· Planning, organising and administering staff development and training activities, including
procurement of training services, management of training contracts and Service Level
Agreements, scheduling and booking of training sessions, management of training data and
records, advice and information to staff, supporting establishment of personal development
plans, etc;
· Coordinating the drafting and updating of job descriptions and objectives; assisting in the
planning, organisation and administration of the performance review and promotions
exercise.
 
HR Assistant – Payroll
· Transferring salary-related data each month to PMO; checking and correcting the salary
statements generated by PMO;
· Initiating monthly salary payments; initiating payments to EC insurance funds;
· Monitoring HR budget lines and initiating commitments; managing HR commitment and
payments;
· Managing personal data and files and updating relevant records in HR and financial
databases;
· Providing information and advice to Agency staff on salaries and entitlements;
· Verifying applications for reimbursement of expenses and handling the related payments.
 
All HR Assistants will carry out the following tasks in addition to those listed above:
· Drafting, or providing data and text input for, reports and statistics on HR matters;
· Assisting in further developing and improving processes, procedures, instruments and tools,
including IT systems;
· Assisting in procurement and contract management in their area of competence;
· Communicating with staff on HR issues in their area of competence, including drafting
information notes, guidelines, rules, instructions and web content.
 
To apply, click here.
 
 
 
 
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