Job Category

Job Experience

Job Location

Expiration Date

21 Oct 2017
Recruitment for a roster of temporary employees for short-term assignments with OSCE/ODIHR.
The Office for Democratic Institutions and Human Rights (ODIHR) is the principal institution of the OSCE responsible for the human dimension. ODIHR is active throughout the OSCE area in the fields of election observation, democratic development, human rights, tolerance and non-discrimination, and the rule of law. ODIHR’s assistance projects and other activities are implemented in participating States in accordance with ODIHR’s mandate.
The positions are located in the Budget Section of the Finance Unit, Common Services Department in OSCE/ODIHR. The Finance Unit is responsible for budgetary planning and control in line with the OSCE Common Regulatory Management System (CRMS) and Permanent Council approved programme objectives. The Unit is currently looking for short-term Budget Assistants who will complement the regular Unit staff during peak workloads. The assignments may vary from 1 month to up to 6 months.
In exceptional circumstances a temporary post may involve deployment to a field mission outside of Poland. Applicants should state if they wish to be considered for such posts. 
Tasks and Responsibilities:
Under the general supervision of the Finance Officer the Budget Assistant performs the following duties:
  • Provision of consolidated programme budgets based on proposals received from Programme Managers, in accordance with OSCE procedures and donor requirements. Assistance to Programme and Project Managers in preparing budgets for individual projects and activities;
  • Verification of expenditure to ensure that they remain within authorized and available allotments;
  • Preparation of detailed budget and expenditure reports using IRMA/Oracle and cost forecasts on a regular basis and as requested by programme and project managers;
  • Identification of financial management problems and issues to be addressed and proposing corrective actions in relation to implementation of ODIHR activities;
  • Checking for integrity of financial data to ensure CRMS compliance, design and implementation of control tools related to financial reporting and commitment status – e.g. checklists, instructions and reporting forms;
  • Ensuring compliance of programme and project expenditures with OSCE and ODIHR budgetary and financial policies and procedures;
  • Review of purchasing requisitions and contracts to ensure compliance with OSCE and ODIHR budgetary and financial policies and procedures as well as donor requirements. Validation of transactions raised by the Administrative Assistant;
  • Verification of incoming invoices, requests for reimbursement and financial reports from implementing partners for correctness and compliance, entering transactions into Oracle and submission for approval and payment;
  • Performing other duties as assigned.
Necessary Qualifications:
  • Completed secondary education or equivalent and specialised experience and training in the area of business planning and accounting;
  • At least 4 years of relevant working experience in the field of finance and accounting, preferably in an international environment;
  • Fluent oral and written English. Knowledge of Russian is a distinct advantage;
  • Good understanding of the procedures and requirements for the budget exercise;
  • Good understanding of computer hardware and software applications that are relevant to the incumbent’s work. Knowledge of Oracle E-Business Suite is an advantage;
  • Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity. 
Remuneration:
  • Monthly remuneration, subject to social security deductions, is approximately PLN 6,900. OSCE salaries are exempt from taxation in Poland.
  • Social security will include participation in the Cigna medical insurance scheme (current approximate deduction for a staff member is 45 Euro).
  • Appointments are made at step 1 of the applicable OSCE salary scale. 
How to apply:
  • If you wish to apply for this position, please use the OSCE's online application link found under http://jobs.osce.org.
  • The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.
  • Only shortlisted applicants will be contacted.
  • Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see http://www.osce.org/states.
  • The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the Organization.
  • No application fees or information with respect to bank account details are required by OSCE for our recruitment process.
  • Please note that in the event of invitation for interview, the OSCE is unable to reimburse costs incurred.

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