Assistant

Job Category

Job Experience

Job Location

Expiration Date

05 Apr 2019

Cefic, the European Chemical Industry Council, is both the forum and voice of the European chemical industry. It aims to maintain and develop a prosperous chemical industry in Europe by promoting the best possible economic, social and environmental conditions to bring benefits to society.

The chemical industry is a € 500+ billion industry, providing over 1 million direct jobs and nearly 2.5 million indirect jobs in Europe. The chemical industry is the “Industry of Things”. The industry's products are essential to 95% of everything manufactured: hygiene, health, mobility, construction, computers and electronics all rely on the chemical industry. The sector is also critical to meeting future needs, such as developing energy sources or managing scarce resources. The chemical industry is essential for achieving the UN Sustainable Development Goals.

Cefic is located in Brussels to represent the industry vis-à-vis EU institutions and involve member federations and companies in European advocacy. We employ more than 150 people.

For its Petrochemical department, Cefic is looking for a (m/f):

ASSISTANT

9-month maternity leave replacement – May 2019 to January 2020

Mission of the role:

To perform a variety of administrative and clerical tasks in support to our Sector Group managers and assist with the daily office needs and general administrative activities of Petrochemicals Europe.

Are you inspired by these responsibilities?

You will:

  • Organize meetings (face-to-face and online), conference calls, and appointments for various Sector Groups
  • Make travel arrangements for Sector Group Managers,
  • Assist with event planning and implementation
  • Follow-up on activities and projects of Member companies; handle or initiate replies to members’ requests and queries
  • Prepare meeting dossiers as well as meeting minutes and follow-up reports
  • Prepare regular reports; gathering, summarizing, analyzing data and updating specific databases
  • Prepare invoices, assist in budget preparations and financial follow-ups
  • Archive documents and minutes according to Cefic internal procedures
  • Maintain office filing and storage systems; monitor and maintain office supplies
  • Read and direct incoming mail and process outgoing mail, letters and phone calls
  • Provide backup administrative support to several Sector Groups within Petrochemicals Europe, managed by two managers
  • Update and edit presentations, prepare graphs, help with data management
  • Prepare activity reports on request

Can you make the difference?

The successful candidate will be a highly experienced professional who demonstrates the following experience and competencies:

  • Previous working experience as a management assistant or a similar role; experience within a member association is an asset
  • Good written and oral communication skills with the ability to understand and explain complex policy and 
  • scientific issues in a simple yet engaging way 
  • Good IT, web management and social media skills  
  • Excellent time management and organisational skills
  • Ability to prioritise work accordingly and multi-task
  • Good interpersonal skills and pro-activeness
  • Excellent writing skills in English (C1 level); other languages is an asset
  • Proficiency in Microsoft Office tools (Excel, Word, PowerPoint)
  • Basic accounting skills

Required personal qualities:

  • Attention to detail and problem solving skills
  • Curious and a quick learner  
  • Proactive and taking initiative 
  • Result‐oriented 
  • Team player 
  • Charismatic personality with good social skills  
  • Empathy
  • Commitment
  • Ability to listen
  • Flexibility
  • Customer oriented attitude

Are you interested?

Please send your application, quoting the reference AST-01, with full curriculum vitae before 5 April 2019 to Cefic, Jessica Bart-Williams, HR Assistant, Rue Belliard 40, box 15, B-1040 Brussels.

E-mail address: jobs@cefic.be

Before you apply, read the latest news about EU policies on EURACTIV.COM.

Employers want to know how you found their job advert so please state that you found this position advertised on the EURACTIV JobSite.

The JobSite can give you more...
Get a bi-weekly newsletter featuring the latest jobs published online here.
Become the JobSite's fan on Facebook.
Follow us on Twitter and receive the latest news and job of the day.

 

Disclaimer: EURACTIV is not responsible for the content of the job vacancies published. Reproduction or redistribution of the above text, in whole, part or in any form, requires the prior consent of the original source. Terms and Conditions apply.

 

Related Jobs

POSITION COMPANY EXPERIENCE DEADLINE
Office Administrator ClientEarth Not mentioned 22 April
Assistant to the Secretary-General European Youth Forum Not mentioned 04 May
Office manager KDC Conseil Not mentioned 29 March
Office Assistant (full-time) EVA - The European Vending Association Not mentioned 04 April
eine Assistentin/einen Assistent der Geschäftsführung (w/d/m) Deutscher Anwaltverein Not mentioned 28 March