Administrative Team Coordinator – Financial Services Team

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Job Experience

Job Location

Expiration Date

28 Apr 2018

Administrative Team Coordinator – Financial Services Team

FleishmanHillard in Brussels is Europe’s leading EU public affairs and communications consultancy. We have an excellent track record of advising blue chip clients as they navigate regulatory, political and policy issues of substantial commercial and societal significance.  Our approach hinges on close partnership, offering deep expertise and applying insight as well as creativity to our clients’ issues.    

The position

Within our Brussels office, our Financial Services team consists of 20 full-time consultants advising over 30 clients spanning banks, investors, insurance companies, market infrastructures, data providers, corporates and credit rating agencies. Specifically, we advise these clients on the implications of legislative and other policy developments for their organisations, and develop advocacy strategies that help them meet their objectives and enhance their positioning.  


The Team Coordinator will provide logistics and administrative support to the team. We are looking for a highly organised, proactive, pragmatic and flexible team player who is enthusiastic, works well under pressure and takes initiative. Experience working as an executive assistant or coordinating logistics would be an asset.  
 
Main responsibilities 

This varied role will consist of providing administrative support including:

 
  • Formatting of presentations and documentation for client assignments in coordination with consulting staff. This requires an excellent knowledge of MS Powerpoint, MS Word and MS Excel. Knowledge of design programs, such as Canva, is an advantage
  • Event coordination (database management, preparation of mailing materials)
  • Preparation of large (often multi-day) meetings, including material production, event management, catering coordination and technical support (backing up IT support personnel)
  • Preparation of the weekly team planning and follow-up, support the organisation of meetings, event registration, travel and logistics for consulting team members
  • Keep all the team contacts, documents and folders up to date 
 
Expected skills and competencies
 
  • An enthusiastic team player with a flexible and can-do attitude
  • The ability to work in a fast-paced, dynamic and highly complex multi-national environment
  • Excellent organisational skills and the ability to prioritise/reprioritise deadlines rapidly and able to handle multiple diaries
  • Pragmatic, hands-on,  results oriented and very reliable
  • Attention to detail and high level of accuracy
  • Excellent oral and written communication skills in English and French (other languages an asset), together with strong interpersonal skills
  • Fluency in PowerPoint, Word, Excel and other presentation and productivity software is essential 
 
Our philosophy hinges on supportive teamwork and we look for individuals who are motivated by the opportunity to be part of a market-leading, high-calibre and culturally rich group. FleishmanHillard’s reputation for quality, creativity, and results is what distinguishes us in our market.  
 
If you are qualified and interested in this opportunity, please send your CV (Europass cv is not accepted) AND motivation letter through our website: http://fleishmanhillard.com/careers/
 
About FleishmanHillard:

FleishmanHillard is the world’s most complete global communications firm, specializing in public relations, public affairs, marketing, paid media, and transmedia and social content. FleishmanHillard delivers on The power of true, reflecting the firm’s high values and unique ability to guide clients through a world demanding unprecedented authenticity and transparency. FleishmanHillard was named “Standout Agency” on Advertising Age’s 2013 A-List; NAFE’s “Top 50 Companies for Executive Women” for 2010-2013; Advertising Age’s 2012 “Best Places to Work”; and The Holmes Report’s 2012 Global “Public Affairs Agency of the Year.” The firm’s award-winning work is widely heralded, including at the Cannes International Festival of Creativity. FleishmanHillard is part of Diversified Agency Services, a division of Omnicom Group Inc., and has more than 80 offices in 29 countries, plus affiliates in 42 countries. Visit us at www.fleishmanhillard.com. 

 
Diversified Agency Services (DAS), a division of Omnicom Group Inc. (NYSE:OMC) (www.omnicomgroup.com), manages Omnicom’s holdings in a variety of marketing communications disciplines. DAS includes over 200 companies, which operate through a combination of networks and regional organizations, serving international and local clients through more than 700 offices in 71 countries. 
 
Omnicom Group Inc. (www.omnicomgroup.com) is a leading global marketing and corporate communications company. Omnicom’s branded networks and numerous specialty firms provide advertising, strategic media planning and buying, digital and interactive marketing, direct and promotional marketing, public relations and other specialty communications services to over 5,000 clients in more than 100 countries. 
 
FleishmanHillard is committed to equal employment opportunity and affirmative action. FleishmanHillard does not discriminate in any aspect of employment on the basis of race, color, religion, national origin, ancestry, gender, sexual orientation, gender identity and/or expression, age, veteran status, disability, or any other characteristic protected by federal, state, or local employment discrimination laws where FleishmanHillard does business. Our policy is to employ, advance, and reasonably accommodate all qualified employees and applicants. 

 

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