Administrative & Event Assistant

Job Category

Job Experience

Job Location

Expiration Date

22 Jun 2018

EARTO, the European Association of Research and Technology Organisations, is a trade association representing the interests of over 350 RTOs throughout Europe.

The Association maintains a small secretariat in Brussels and wishes to engage an administrative and event assistant as from mid-April.


  • Maintaining Secretary General’s diary, filtering calls and taking messages
  • Mail/document control, distribution and filing
  • Preparation and logistical planning of missions and meetings
  • Manage/update membership database
  • Accounts, invoices: issue invoices, follow up, reminders, etc.
  • Contacts with service providers: insurances, building management, caterers, etc.
  • Manage meeting room reservation
  • Assist team in the organisation and communication of the association’s events (annual conference, innovation awards, innovation school): registration, website update, announcement, logistics, communication tools, printing, etc. (some travel required)

Essential requirements:

  • Very Strong PC skills (Word, Excel, PPT, Outlook)
  • Problem solver, dynamic, independent and pro-active, resourceful
  • French or Dutch and excellent English
  • Good organisational ability
  • Professional telephone manner & good presentation

Experience: preferably 2 years but not essential Salary Package includes Health insurance (DKV), 13th month, public transport coverage, extra days off. 

Applications (CV & cover letter) to by 22 June 16.00 Brussels time. 

Only pre-selected candidates will receive an email.

Start date: as soon as possible.

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