Administrative Assistant on a project in Cohesion Policy

Job Experience

Job Location

Expiration Date

27 Aug 2017

Administrative Assistant on a project in Cohesion Policy

Fixed term contract until October 2018

Full-time employment

Job purpose

The administrative assistant will be responsible for all logistic, administrative and financial issues regarding the project.

Duties and responsibilities

  • This position will be the link between the project, the partners and CEMR regarding all financial aspects of the project ;
  • Support in administrative and financial follow up of the project;
  • Ensure payments to partners for activities undertaken as part of the project;
  • Keep abreast with relevant EC administrative and financial guidelines for the project and support the project team and partners in compliance with it.
  • Budget, expenses and timesheets follow up : by partners, by activities, global ; preparation of internal tools for follow up ;
  • Verification of partners and participants receipts and expenses according to the EU rules and regulations ;
  • Assistance in the final report for the Commission with the senior accountant;
  • Filing of all documents according to CEMR rules ;
  • Any other tasks as may be required by the supervisor.


  • Experience of at least 3-5 years in Office Administration and Secretarial functions; ideally a work experience in the administration of EU projects would be welcome.
  • Ideally a degree in business administration;
  • Very good language skills in English and French (oral and written);
  • Solid organisational skills and proven record of organising meetings and events;
  • Experience of working in an intercultural and multinational environment;
  • Interpersonal skills;
  • Autonomous and pro-active working style;
  • Capable to handle deadlines and stressful situations ;
  • Personable and playing a positive, constructive role in the organisation and the team.

Main terms and conditions of employment

The full terms and conditions will be set out in a contract made on the basis of Belgian law with the successful candidate. The following summarises some of the main points:

Location: CEMR Secretariat is located at Square de Meeûs 1, 1000 Brussels.

Duration: The proposed contract will start as soon as possible and until 31st October 2018.

Salary: The annual gross salary for this position will be according to experience and qualifications of the successful candidate.

Hours of work: The job is for 38 hours per week (5 days), with normal office hours being from 9:00 to 18:00 (from Mondays to Thursdays); 9:00-16:00 (on Fridays). Some flexibility in working hours will be required.

Holidays Employees are entitled to 25 days of paid holidays per year, in addition to public holidays, as well as a week off between Christmas and New Year’s Day.

How to apply for these positions: In order to apply, please send us, no later than 27 August 2017, the following documents, Please make sure to draft one of the two documents mentioned above in English and the other in French.

Ø  A cover letter (maximum two pages), in English or French, explaining why you are interested in this position, how you correspond to the skills and competences required, and if appointed, what would be your personal contribution to the position and team.

Ø  A curriculum vitae, in English or French, including employment history (with net salary), secondary/higher education, professional qualifications, any additional training or volunteer work and the contact details of two references.

Please send your application by email to mentioning in the subject line the title of the position.

Shortlisted candidates will be invited for an interview and written test in September in Brussels. 

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