Administrative Assistant/ PA

Job Category

Job Experience

Job Location

Expiration Date

05 Apr 2018
Job Description: Administrative Assistant / PA (part-time or full-time)
Support to the CEO – Personal Assistant role:
  • Manage the diary of the CEO, including scheduling calls & meetings
  • Manage travel arrangements (using a travel agency)
Support to the team:
  • Basic office management tasks, including ordering office supplies, managing relationships with key suppliers e.g. landlord (business centre) and various subscription services (Microsoft 0365, cloud storage providers, CRM supplier)
  • Scheduling Committee, Taskforce and Board meetings in Brussels and elsewhere (not more than 20 per year), including reserving meeting facilities, ordering catering, printing badges & supporting documents, etc.
  • Managing email distributions lists, adding, updating and removing contacts (in Outlook and Mailchimp)  
  • Managing travel arrangements for team 
  • 5+ years of experience in an administrative role
  • Strong written and spoken English (French and/or German a plus)
  • Ability to act autonomously in a dynamic work environment with a small but high-energy team of 8 persons 
  • References
  • Interest in digital technology and digital policy would be a plus but not a prerequisite.
Conditions:  Normal Belgian FTE contract with competitive salary and monthly indemnity 
Timing: Immediate opening.
Contact: Please contact Townsend Feehan, IAB Europe CEO at:  

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