ERTICO – ITS Europe (www.ertico.com) is a multi-sector, public/private partnership pursuing the development and deployment of Intelligent Transport Systems and Services (ITS). ITS - Intelligent Transport Systems and Services - is the integration of information and communications technology with transport infrastructure, vehicles and users in order to improve the transport system as a whole including issues related to road safety, traffic efficiency, environmental issues and system and infrastructure security. 

We are currently seeking to recruit a full-time (m/f) ADMINISTRATIVE ASSISTANT for a challenging full-time position in an international environment.

You will provide assistance to the Partnership Services department and to the Development & Deployment department

The selected candidate will have the following responsibilities:

Partnership Services (50%): 

• Organising the logistics for the Partners events (Board, Strategy Committee, General Assembly, etc.), 
• Monitoring Partners’ activity levels through participation table and partner mapping,
• Providing support with the preparation of documents and mailings,
• Acting as a point of contact, responding to partner’s queries, sending out regular information,
• Handling correspondence to Partners and potential Partners,
• Maintaining the Partners’ database up to date,
• Proofreading of documents, brochures,
• Writing minutes of meetings.

Development & Deployment (50%) (Supporting the Director and the 4 Heads of Sector by):

• Planning and organising internal department meetings and activities, taking minutes and follow-up action plan,
• Taking care of travel arrangements and accommodation, 
• Collecting all ISO documents in the context of new proposal developments,
• Following-up the ISO project archiving process,
• Collecting and updating workplans and other relevant documents, 
• Managing Team participation in special events ((e.g.showcases, demos, ITS Congresses, ect.)
• Providing the necessary support to the Project Team in day-to-day administrative tasks: organising Performance Reviews meetings, update leave request table, collect documents and get inputs, prepare documents for ERTICO management activities, draft correspondence, collect, compile and distribute all data activities.

The successful candidate will: 

• be an English native speaker with excellent verbal and written skills (able to take minutes); 
• proficiency in other European languages is an asset,
• have good communication and relationship skills;
• have minimum 5 years experience in an assistant role (operational and administrative tasks), preferably a membership-based organisation,
• have excellent planning and organisational skills,
• have excellent knowledge of MS office and other tools (word, outlook, excel, powerpoint, internet),
• have priority setting skills,
• be efficient, flexible and  stress resistant, 
• be a team player and able to work autonomously,
• be enthusiastic and positive. 

ERTICO offers a friendly, dynamic work environment with a chance to grow. 

Please send your application letter and resume to Géraldine Viérin, Human Resources Manager, g.vierin@mail.ertico.com.

For security reasons, please note that we cannot accept emails from services such as Yahoo!, Hotmail! Etc. In this case, please fax or post your application instead.

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