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Administrative Assistant

UITP - 15 July 2009

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Job Description

We are currently looking for an Administrative Assistant (6-months contract, renewable) to provide organisational and administrative support to the Knowledge and Membership Services Department and particularly to the Sustainable development commission

Primary responsibilities will include:

• Day-to-day management of agenda
• Planning and organisation of meetings and business trips
• Relations management, production/typing of minutes
• Handling of written correspondence and phone communication, minor translations
• Administration  for the UITP Sustainable Development Commission and its working bodies
• Content and logistical support in organizing conferences/seminars/workshops (specifically Speakers management)
• Occasional billing of travel expenses/signatories to the UITP charter and follow up of payments
• Active role in provision of UITP services towards its members

Ideal candidate will have the following profile:

• Excellent knowledge of English and French. German and/or Spanish an asset.
• Good computer skills (MS office/ Internet)
• Good communication skills
• Excellent organisational and interpersonal skills
• Problem-solving attitude and sense of initiative
• Ability to work autonomously and to manage priorities

UITP offers an opportunity to work in a dynamic and international environment and contacts with its members worldwide. Travels might be required

Submit your CV and Application here

Contact person:
Anne-Françoise Falisse
anne-francoise.falisse@uitp.org 

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