Job Category

Job Experience

Job Location

Expiration Date

28 Apr 2019

The European Trade Union Confederation is seeking to employ a:

Full time administrative assistant (native level English speaker) to support the work of the General Secretary’s office

Job Description

Your tasks will include:

  • Supporting the General Secretary’s office in administrative work (organising and follow-up of meetings and conferences, drafting and translating invitations and agendas in English and French)
  • Ensuring the smooth daily running of the office
  • Managing the agenda: scheduling appointments, events and interviews, ensuring follow up, travel and logistical arrangements
  • Check upcoming engagements and ensure General Secretary is fully briefed
  • Manage translations 
  • Deal with incoming correspondence and disseminate as appropriate
  • Assist with the preparation and follow up of statutory meetings and committees
  • Organising, updating and maintaining a good filing and archive system
  • Liaising with member organisations and European Institutions
  • Compile and process expenses in liaison with the finance department
  • Ensure good internal communication and division of tasks between the General Secretary’s and other offices

Profile

  • Must have native level English with an excellent command of French
  • Knowledge of other EU languages would be an advantage
  • Excellent organisational and interpersonal skills
  • Prepared to multi task, prioritise and meet tight deadlines
  • Must be able to uphold a strict level of confidentiality
  • Ability to adapt to a challenging environment
  • Willing to work as part of a small team, but also independently as required
  • Open to learning new skills, procedures and practices
  • Strong communication skills orally, written and by email
  • Relevant experience in a similar role in a European or international setting would be an asset
  • Good command of MS Office tools (Word, Excel, Wordpress, Outlook)

We offer

We offer a good salary, excellent working conditions and a challenging job as part of a friendly and motivated team. The daily work will be undertaken in the ETUC offices in Brussels. Occasional travel may be required 

Starting date: As soon as possible

Please forward a CV and cover letter to vacancy@etuc.org  by 28 April 2019.

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